Workforce Management with WilPin SaaS Solution.
WilPin is a comprehensive SaaS application designed to streamline workforce and resource management for businesses. By integrating robust web and mobile applications, WilPin empowers organizations to manage employees, human resources, and daily operations efficiently. This case study explores how WilPin helps businesses achieve automation, optimize workflows, and ensure seamless communication across roles.
Objective
The primary goal of WilPin is to act as a central hub for managing employees, workpoints, departments, tools, vehicles, and personal protective equipment (EPI). The application is tailored to simplify operations, minimize manual dependencies, and ensure real-time synchronization of tasks across all organizational roles.
Role-Based Access Control
Super Admin Manages admins, oversees the system, and ensures proper role assignments.
Admin Handles members (employees/providers/subadmins), creates and manages workpoints, departments, tools, cars, and EPIs.
Subadmin Assists the admin in operational tasks and accesses necessary reports.
Employee uses the mobile application to handle tasks, requests, and track their daily activities.
Resource Allocation and Request Management
The admin features include the ability to assign jobs to employees, who are notified in real-time through their mobile apps. Additionally, admins can manage employee requests for tools, EPIs, and vehicles, ensuring prompt and efficient allocation. On the employee side, features include the ability to request tools, EPIs, or vehicles necessary for task completion, with notifications sent to admins for approval and assignment.
Mobile Application For Employees
Employees receive notifications for assigned tasks.
Can log daily journeys for assigned tasks, creating reports accessible to admins, subadmins, and in-charges.
Features a calendar to track tasks and request leaves for specific dates or date ranges.
Leave requests trigger notifications to admins for approval.
Automation and Notifications
Real-time notifications for job assignments, resource requests, and leave approvals.
Automated reporting ensures that data is accessible without manual intervention.
How It Works
Task Assignment
Admins assign jobs to employees. Employees receive notifications on their mobile apps, enabling them to start their day’s journey seamlessly.
Admins assign jobs to employees. Employees receive notifications on their mobile apps, enabling them to start their day’s journey seamlessly.
Resources Management
Employees request resources (e.g., tools, vehicles, EPIs) via the mobile app. Admins approve and assign these resources promptly.
Leave Management
Employees can request leaves using the mobile app’s calendar.
Admins receive notifications to approve or decline requests. Approved leave updates are reflected in the employee’s calendar.
Benefits
Enhanced Communication: Real-time notifications ensure seamless interaction between admins and employees.
Streamlined Operations: Automated processes reduce the need for manual intervention, saving time and effort.
Improved Accountability: Role-based access and detailed reporting ensure transparency and accountability at all levels.
Employee Empowerment: The mobile app provides employees with autonomy over their tasks, resource requests, and leave management.
Conclusion
WilPin bridges the gap between workforce management and operational efficiency. By automating task assignments, resource allocation, and leave approvals, the application not only simplifies complex workflows but also enhances productivity and accountability across the organization
